Create Expense Report with Projects Flow

In this post we will Create Expense Report with Projects and tasks and import the costing involved.

How to Create and Process Project Related Expense Report

Personas – Amy.marlin ( Project manager). Allan james ( Project manager ), Donald Gray ( VP ), Matthew Schnieder (Payables manager)

Matthew Schnieder is Payables Manager at Vision Corporation. He will validate Amy Marlin’s expense report and post it to the ledger for reimbursement.


  • Login Amy.marlin
  • Create a Expense report
  • Add a Expense line(s) items
  • Enter Project Number and Task number validated from List of Values
  • Save and close
  • Click link saved to see the approval hierarchy
  • Select the checkbox I have read and accept the corporate travel and expense policies.
  • Submit and notice the message ‘Expense report is submitted for Approval’
  • Next Login with Allan.James
  • Navigate to Expenses > Approvals
  • check the Expense reprort and hit Approve button (Allan.james is the 1st approver)
  • Also you can approve directly from the bell notification screen
  • now the expense needs to be approved by 2nd approver (Donald.Gray)
  • Login as Donald Gray
  • Go to expenses and approval tab and hit approve
  • Next login as Matthew Schnieder ( he needs to reinburse the amount to Amy)
  • Go to Navigator > Expenses > Auditing
  • Click Task Panel
  • Then Click Process Expense Reimbursements and Cash Advances
  • Select the business unit / select Type as Expense reimbursements and hit submit
  • Click Task panel and select Review Payment Requests
  • Click invoice number for Amy Marlin and copy
  • Navigate to Menu> Payables > Invoices
  • Task panel > Manage Invoices
  • search for the copied invoice number
  • Menu Actions > Validate
  • Click Post to Ledger to create accounting.
  • Now go Allan James Login
  • Menu > Projects> Costs
  • Go to Task Panel > Import Costs
  • Select the paramters to import costs. Business Unit as US1 Business Unit , Process mode as ‘Importing and processing transactions’ Transaction Source as Oracle Fusion Payables
  • Enter the From Project number and To Project number
  • Submit the request
  • after the request competes go to task panel
  • manage project costs
  • Enter the project number and search
  • Click the Transaction Number for the most recent Expenditure Item created by Alan James
  • Alan can see the expense report submitted by Amy Marlin as expenditure item.

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